The Council’s Infrastructure Department is inviting bids for an individual or group to deliver waste management operations on St Martins, including management of the island’s Waste Transfer Site, for a period of 2 Years commencing 1st April 2020. The contract includes the requirement to:
Waste Site Opening & Operations
· Open the waste site for a minimum of 3 hours per week and be in attendance for the acceptance of waste and recycling materials from the public for advertised opening times (times and days to be negotiated).
· Ensure only permitted waste types are accepted at the site and that these are separated and containerised as per the instruction of the Council’s Waste & Recycling team.
· Enforce the Council’s commercial waste and recycling system and requirements thereof.
· Record any extraordinary household waste items brought to site.
· Ensure waste and recycling is adequately accepted, separated and containerised ready for transportation and shipment to St Mary’s.
Waste Transfer and Haulage
· Using the contractors own vehicle and/or plant, provide an assisted collection for any eligible householders (see appendices for details)
· Liaise with the Isles of Scilly Steamship Company to arrange the transfer of waste/recyclates to St Marys when the containers are full.
· Liaise with the Porthmellon Waste Site Supervisor to coordinate the acceptance of waste on St Marys.
· Using the contractors own vehicle and/or plant, transport all waste and recycling materials from the Off Island Waste Site to the local Quay to meet the launch
Risk Assessments and Insurance
· Ensure up to date insurance and that risk assessments and health and safety requirements are in place for activities on the site once the contract has commenced.
The Council will also be asking bidders to provide a covering ‘method statement’ outlining how they intend to deliver the contract and this should include any proposed ‘added value services’ as part of their tender, for example ‘household collections’ and ‘the implementation of measures and initiatives to manage and reduce waste on the island as well as increasing rates of recycling and reuse’. The costs, if any, for these additional services should be included in the relevant section of the tender submission along with any itemised costs (if there is a financial impact).
Full details of the contractual requirements are enclosed within the specification document in the “Supplementary Documents” file accompanying this Request for Quotation form. Contractors are also directed to the “Contracts” file and should consider the contents of the Award Letter and its annexes.
Contractors should also read the Terms and Conditions document included with this form as this sets out the procedural rules relating to this Request for Quotation.